Here is the list of motions to be considered at the members meeting on Tuesday 8/26/2014.  This list will be updated as I receive additional motions.

Submitted by Matt Reilly:

Motion to amend by-laws to designate the Secretary as the Chairperson of the Recruitment Committee and to create a Recruitment Committee as a standing committee.

CURRENT:

Section III: THE SECRETARY SHALL:

1. Record the minutes of the Board of Governors and Members' Meetings.
2. Present, either orally or in writing, the minutes from the previous board and/or Members Meeting.
3. Present, in a timely manner, a written copy of the minutes of regularly scheduled board meetings to the League President.
4. Handle general correspondence, as necessary, with Board Members, league members, WCC cities, and other organizations.
5. Send thank you notes to persons, bars, or organizations as deemed necessary.
6. Produce a list of volunteers from the player registration sheets and distribute.
7. Comply with all By Laws not covered in these duties.

PROPOSED:

Section III: THE SECRETARY SHALL:

1. Record the minutes of the Board of Governors and Members' Meetings.
2. Serve as Chairperson of the Recruitment Committee. The chairperson’s responsibilities shall include, but not be limited to, the following:
   1. Coordinate the recruitment of new members and playing locations.
   2. Contact persons who have expressed an interest in joining the league.
   3. Contact new members to determine if they are enjoying their experience.
   4. Contact captains to inquire as to available openings for new members.
   5. Design, create, publish, and distribute recruitment materials as needed.
   6. Contact outside organizations to facilitate recruitment.
   7. Conduct other activities to encourage recruitment
      
      
3. Present, either orally or in writing, the minutes from the previous board and/or Members Meeting.
4. Present, in a timely manner, a written copy of the minutes of regularly scheduled board meetings to the League President.
5. Handle general correspondence, as necessary, with Board Members, league members, WCC cities, and other organizations.
6. Send thank you notes to persons, bars, or organizations as deemed necessary.
7. Produce a list of volunteers from the player registration sheets and distribute.
8. Comply with all By Laws not covered in these duties.

CURRENT:

Section II: DUTIES AND POWERS OF STANDING COMMITTEES

1. Rules committee shall:
   1. Establish criteria and report on the facilities of new sponsors.
   2. Review rule changes and investigate protests.
2. Fund Raising Committee shall make:
   1. Necessary preparations for approved activities.
   2. Recommendations for the use of Fund Raising monies with actual disbursement based on approval by the Board and two (2) other committee members.
3. Playoff committee shall:
   1. Schedule the regular season, the Playoffs and authorized tournaments.
   2. Provide judges for the Playoffs when there are only four teams, eight individuals and four women remaining in the brackets and the final match for the Hi/Lo tournament.

PROPOSED:

Section II: DUTIES AND POWERS OF STANDING COMMITTEES

1. Rules committee shall:
   1. Establish criteria and report on the facilities of new sponsors.
   2. Review rule changes and investigate protests.
2. Fund Raising Committee shall make:
   1. Necessary preparations for approved activities.
   2. Recommendations for the use of Fund Raising monies with actual disbursement based on approval by the Board and two (2) other committee members.
3. C. Playoff committee shall:
   1. Schedule the regular season, the Playoffs and authorized tournaments.
   2. Provide judges for the Playoffs when there are only four teams, eight individuals and four women remaining in the brackets and the final match for the Hi/Lo tournament.
4. Recruitment committee shall:
   1. Encourage recruitment of new members and playing locations.

Submitted by Jeffrey Hersh:

1)
Article III, Section III, K.

DUTIES AND POWERS OF THE BOARD OF GOVERNORS

Add new K - 1:

Motion: “The Board of Governors is specifically prohibited from invoking or relying upon this section or any other section of the LAPL By-Laws to provide a subsidy, reimbursement or stipend of any kind to LAPL players to the WCC when hosted by the LAPL. Additionally, the Board may also not overrule this provision by invoking (specifically but not limited to) Article I, Section III, Eligibility, Forfeiture & Withdrawal, A-G commonly referred to as “Special Circumstances”)."

2)
Article VI: Playoffs
Section E.
New subsection E, 1:

Motion: “The Board of Governors is specifically prohibited from authorizing and providing any subsidies, reimbursements or travel and room night assistance for our players when we are the host of the West Coast Challenge."

3)
Article VI: Playoffs
Section IV: West Coast Challenge (WCC) Requirements:
B. Participation in the WCC:
E, 1:

Motion: “No subsidy, reimbursement or stipend of any kind will be allowed to be dispersed from League revenues or accounts to players listed on the Weekly Standings Roster, representing our League at any LAPL West Coast Challenge qualifying tournament if there are ten or less paid, playing, registered participants in said event. The Board of Governors may not use any authority they may perceive to have to overrule this section.”

4)
Article VI: Playoffs
Section VI: West Coast Challenge Requirements:
Paragraph I: Last Chance Qualifier

Motion: “Revoke the WCC eighth place Open Individual status of our ‘Last Chance Qualifier’ winner. Eighth place will be filled by the eighth place winner of the LAPL Open Individual tournament from that respective season.”

Article VI: Playoffs
Section IV: West Coast Challenge (WCC) Requirements
B: Participation in the WCC
2: Revoke and change to:

Motion: “The top eight individuals.”

5)
Article IV:
League Officers/Duties
Section IV: The Treasurer Shall:
Paragraph C:
Revised and additional language:

Motion: “All monies collected on behalf of any approved League activity from any source shall be deposited directly into the League bank account(s) within seven (7) business days and documentation shall be furnished of same upon demand. Any returned checks or financial draft item(s) will be reported by the Treasurer within seven ( 7) business days from receipt of said knowledge to the Board Governors; posted to the League website and reported to the membership within the next weekly statistical results.” Outstanding Team Registration Dues (if authorized at the Members’ Meeting) shall be reported by a citation including the Captain’s name(s) and Team number/name posted every week in the weekly standings until such debt is satisfied with full payment.”

Submitted by the BOG:

CURRENT
ARTICLE I
TEAMS AND SPONSORS

Section I: SPONSORS, COSTS

A. Each sponsor must have two (2) teams.
B. A new sponsor is limited to two (2) teams for the first season.

PROPOSED

A. Each sponsor is encouraged to have two (2) teams.
B. A New sponsor may be limited to two (2) teams for the first season.

CURRENT
ARTICLE III
BOARD OF GOVERNORS
Section III: DUTIES OF THE BOARD OF GOVERNORS SHALL BE AS FOLLOWS:
J. Shall purchase and present awards as follows:
3) Trophies for sanctioned tournaments, as appropriate.

PROPOSED

3) Certificates and/or trophies for sanctioned tournaments, as appropriate.

CURRENT

ARTICLE III
BOARD OF GOVERNORS

Section II: ELECTION AND TERM OF OFFICE

A. Nominations for the Board shall be open to all League Members for minimum of five (5) weeks during regular season play.
B.Four (4) members shall be elected during the Spring Season.
C.Three (3) members shall be elected during the Fall Season.

H. Election Committee:
1) An Election Committee shall be appointed each season by the President, with the approval of the Board. The committee members will receive the official ballots from the Statistician which will list the official candidates in alphabetical order.

PROPOSED

Section II: ELECTIONS AND TERM OF OFFICE

A. Nominations for the Board shall be open on the 5th week of play. Players must nominate themselves and must do so by writing their name on the score sheet, along with the indication that they would like to run for the Board. Nominations will be closed at 10:00am on the Wednesday after the 7th week of play. The Election committee will hold the election before the end of the regular season. BOG nominees may submit a brief statement about themselves or what they wish to achieve, and that statement and a picture will be posted to the web site.
B. Four (4) member shall be elected during the Spring Season
C. Three (3) members shall be elected during the Fall Season

The rest will remain the same except for a change to:

H. Election committee:

1) An Election Committee shall be appointed each season by the President, with the approval of the Board. The committee members will receive the official ballots from the Statistician which will list the official candidates by random draw

(This was voted on and changed a while ago, but somehow was not updated when the guide was posted to the website)

CURRENT

Section IV: WEST COAST CHALLENGE (WCC) REQUIREMENTS

E. Player participants and referees in the WCC and Board Members, who are required to attend will have airfare paid where appropriate and will receive a subsidy up to one night’s lodging provided they stay at the host city’s selected hotel. This will be paid by the treasurer to the player during the weekend of the event. This WCC subsidy policy will not apply to those seasons when LA hosts the WCC.

Failure to pre-pay $10 for each of the three (3) fundraisers needed to qualify for the 100% stipend for the WCC will make the player ineligible for any WCC stipend. F2013

PROPOSED

E. Player participants, referees and Board Members who are required to attend the WCC will receive a percentage of one night’s lodging provided they stay at the host hotel and also airfare paid where appropriate. The amount of the stipend will depend on funds available in the operating account of the LAPL after all regular season obligations have been paid leaving a minimum balance of Four Hundred and 00/100 dollars ($400.00) in said account. The available funds will be paid out evenly to all Player participants, referees and Board Members that qualify for the stipend. This will be paid by the treasurer to the player during the weekend of the event provided there are sufficient funds in the treasury.

Failure to participate or pre-pay for each fundraiser needed to qualify for the 100% stipend will make the player ineligible for any WCC stipend.

Please review the attached agenda for the Members Meeting on Tuesday.  

Agenda

Minutes

Dear Members of L.A. Pool League,

A new season of 8 ball is around the corner.  Please note that the member’s meeting will be held at the Oxwood Inn on Tuesday August 26th starting around 7:30.

If you are new to the league or a veteran, please try to attend the meeting as we will be discussing some very important issues going forward and your input will be greatly appreciated.

The first night of play will be the following Tuesday September 2nd.  The schedules will be posted on the website www.lapl8ball.org a few days after the meeting, and emailed to your captain.

If any member plans on offering any motions to be brought up at the meeting, they must be submitted in motion format no later than August 23rd so we may post them in the agenda for the evening.

CAPTAINS:
Please bring your roster, complete with player’s names and email addresses. 
Also remember to bring your dues ($260.00 / team).

Our first fundraiser will be the GREASED LIGHTNING TOURNEY and will be held at the Eagle on Sunday September 7th, please let all your friends know as well.  We always welcome guests to our fundraisers.  Registration will be at 12:00 noon and play will start at 1:00 pm.  Please follow our facebook page for more details.

All the best,
Brad Camac
President LA Pool League